Medical Secretary & Personal Assistant to the Senior Medical Team - 30 hours per week
Organisation: St Oswald's Hospice
Location: Newcastle Upon Tyne
Salary: £27,113 - £29,155 per annum full time which is £21,690 - £23,324 per annum pro rata
Job Type: 30 hours per week. Applicants must be available to work Mondays and Fridays as part of their contracted hours
Closing Date: 2026-10-15 23:59:59
Reference: Medical Secretary & Personal Assistant to the Senior Medical Team - 30 hours per week
About Us
At St Oswald’s Hospice, we provide outstanding specialist palliative care and end of life care, supporting patients and families with compassion, dignity and respect. We are looking for an organised and proactive individual to join our Day Services team in a key support role.
Job Summary
This varied role combines traditional Personal Assistant responsibilities to the Senior Medical Team, including diary management, meeting coordination and minute taking, with a full range of medical secretarial duties including the management of clinical correspondence, referral administration, patient pathway coordination and the maintenance of accurate records. As a central point of contact for clinical and administrative matters, you will help ensure the smooth running of Adult Clinical Services, support effective service delivery and contribute to the provision of excellent patient care.
About You
You will:
- Have experience in a PA, senior administrator, secretarial or medical administration role.
- Be highly organised with excellent attention to detail.
- Have strong communication and interpersonal skills.
- Be confident managing competing priorities and working independently.
- Be proficient in Microsoft Office and administration systems.
- Demonstrate professionalism, discretion and a commitment to high-quality service.
- Previous healthcare, hospice or medical administration experience would be advantageous.
We Can Offer You
- A welcoming and supportive working environment.
- 27 days annual leave plus bank holidays (pro rata).
- Free on-site parking and excellent public transport links.
- Comprehensive induction and ongoing learning and development opportunities.
- Support for personal and professional growth.
- The opportunity to contribute to the development of innovative hospice services.
Join Us
If you are an organised and motivated professional who enjoys supporting senior teams and making a meaningful difference, we would love to hear from you.
If after reading the job description you require further information please contact Senior Sister Jill Lisle on 01912850063 or jilllisle@stoswaldsuk.org
We’re all for using AI to help us be more efficient in our roles, however, when it comes to job applications, we want to hear your voice, your ideas, your skills and experiences. If you’re thinking about using AI to help with your application, please take a moment to consider how well it reflects the real you. We’re keen to hear your story, in your own words, so please don’t be afraid to let your individuality come through.
Due to the nature of this role in a hospice setting, we need to carry out an enhanced Disclosure and Barring Service check (DBS) if you are appointed.
You must have existing right to work in the UK for this role.
During your recruitment process we want to make sure that you bring your whole self and can be at your best. Please contact humanresources@stoswaldsuk.org if you need any support with your application or there are any adjustments you might need.
Watch ‘Our Story’ here to find out more.
If you would like to download a detailed job description and person specification, please click here.
Want to find out more about why working in a Hospice could be the best job you’ve ever had?
Hospice UK have put together this short video which highlights many benefits of working in a Hospice by sharing the views of hospice professionals and what working in a hospice means to them. This video has been filmed with clinical care team members but we think it gives you a great idea what it’s like to work in a hospice in a non-clinical role too!
Closing Date: Thursday 15th October 2026
Please note we reserve the right to close this vacancy at any time if we receive a high volume of applications or if a suitable candidate is found
Interview date: Friday 23rd October 2026
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Disability Confident Leader
St Oswald’s Hospice is committed to equity and diversity and is an inclusive employer. We welcome applications from people of all ages, disability/non-disability, ethnicities, genders, religions, sexualities, transgender status, and cultural backgrounds.
We are a Disability Confident Leader and will offer interviews to candidates who request to be considered under the disability confident scheme and meet the minimum requirements of the person specification.
Please note in situations where we experience high-volume, seasonal and high-peak times, we will endeavour to meet this commitment but may have to limit the overall number of interviews offered to both disabled people and non-disabled people. For more details please go to the Disability Confident website.
